“I want to rent an apartment in Japan, but I'm worried the rules might be too complicated...”
If that sounds like you, you're not alone.
Japan’s rental system is full of unique rules and cultural expectations that can easily lead to misunderstandings or even trouble.
But here’s the good news:
If you know what to expect, renting in Japan can be smooth and stress-free!
In this article, we’ll explain the key points for foreigners to live comfortably in Japan, using real examples and expert advice from property managers.
Whether it's your first time renting in Japan or you’ve had trouble in the past, this guide will help you become a “trustworthy tenant” and enjoy your stay with confidence.
1. Common Issues Foreigners Face When Renting in Japan
1-1. Two Major Reasons for Problems Before Moving In
When foreigners try to rent in Japan, misunderstandings in the contract often lead to trouble.
For example, unique costs like reikin (key money) and renewal fees are unfamiliar concepts and often cause confusion.
Some tenants also assume that rent includes utilities, as is common in the U.S. or parts of Europe. In Japan, however, utilities usually require separate contracts. This leads to surprises like “Why can’t I use electricity or water yet?”
These issues can be avoided by asking questions and confirming all details with your landlord or real estate agent before signing.
1-2. 7 Common Cultural and Rule Differences During Tenancy
- Complex garbage rules: sorting, scheduled pickup days, and official trash bags differ by region.
- Noise sensitivity: even normal conversations or music can lead to complaints, especially at night.
- Letting a friend live with you without permission violates the lease.
- Keeping pets without approval is not allowed in non-pet-friendly apartments.
- DIY renovations (e.g., drilling holes, painting walls) are typically forbidden.
- Even one-day rent delays can damage your credibility.
- Subletting is strictly prohibited unless stated in the contract.
Even if unintentional, these actions are often considered contract violations. Be careful!
1-3. Four Common Move-Out Problems
- Leaving items behind: abandoned furniture may incur disposal fees.
- Skipping cleaning: apartments should be cleaner than when you arrived.
- Not paying for damages: damage you caused must be paid for—your deposit may not cover everything.
- Leaving without notice: sudden departure is a serious violation.
Always give at least one month’s notice and discuss cleaning and restoration responsibilities.
2. How to Prepare for Renting in Japan
2-1. Key Japanese Rental Rules to Know
- Reikin (Key Money): non-refundable “thank you” money paid to the landlord.
- Renewal Fees: often equal to one month’s rent for every renewal.
- Guarantor System: a Japanese resident is needed as backup for missed rent.
- Fire Insurance: mandatory; around ¥10,000/year.
2-2. Mindset of a Trustworthy Tenant
- Make an effort to read and understand the contract
- Follow rules and local customs
- Communicate early about issues
- Pay rent on time
2-3. Common Misunderstandings and the Truth
| Misunderstanding | Reality |
|---|---|
| Rent includes utilities | Usually separate contracts required |
| Small pets are okay | Not allowed unless explicitly permitted |
| Deposit is always refunded | Restoration costs may be deducted |
| No Japanese = no responsibility | You are still fully responsible |
2-4. Tips for Adapting to Life in Japan
- Greet neighbors (simple “hello” makes a big difference)
- Check garbage days and rules from city sites or posters
- Start learning basic Japanese
- Research supermarkets, hospitals, transport nearby
3. How to Be a Tenant Landlords Want
3-1. Application Tips and Required Documents
- Passport
- Residence card
- Proof of work or school
- Income proof (pay stub or bank balance)
- Emergency contact (preferably in Japan)
3-2. Key Contract Points to Check
- Check key money, deposit, renewal fee
- Pet and renovation policies
- Guest restrictions
- Rent due date and late payment penalties
- Restoration cost responsibilities
3-3. Learn Japanese Manners & Customs
- Remove shoes indoors
- Keep noise down, especially after 10 PM
- Sort trash correctly
- Keep shared spaces tidy
3-4. Build Trust Through Communication
- Reply to messages quickly
- Greet the landlord during move-in/out
- Report issues early (e.g., leaks or lost keys)
- Try to speak simple Japanese or use a translation app
3-5. What to Do When Trouble Happens
| Issue | Response |
|---|---|
| Noise complaint | Apologize and promise to improve |
| Wrong trash | Learn and fix it next time |
| Late rent | Contact quickly and explain |
| Water leak or damage | Report immediately to the property manager |
4. Four Keys to Trouble-Free Renting in Japan
4-1. Basic Living Rules: Trash, Noise, Pets
- Sort garbage and use proper bags
- Keep noise down after 10 PM
- No pets unless the lease allows it
4-2. Where to Get Help
- Property managers for rent, repairs, keys
- Landlords for casual matters
- City offices and international centers for language/legal support
4-3. Good Habits That Build Trust
- Pay rent early
- Follow trash and shared space rules
- Greet neighbors
- Report issues quickly
- Respect your contract
4-4. Checklist for Renewals and Move-Out
- Check renewal fees and insurance updates
- Notify at least one month before moving out
- Clean the apartment thoroughly
- Return keys and attend inspection
- Understand restoration fees
5. Final Thoughts and FAQ
Living in Japan can be smooth and comfortable with a little attention and effort.
Key tips:
- Learn the rules in advance
- Read and understand your lease
- Be culturally respectful
- Ask questions and communicate early
FAQ
Q: Can I rent without speaking Japanese?
A: Yes! Many agents and guarantor companies offer multilingual support. Translation apps are also very helpful.
Q: What if I don’t earn much?
A: You can still rent using a guarantor or rent guarantee service.
Q: How can I avoid problems when moving out?
A: Notify one month in advance, clean the place, return the key, and understand restoration costs.